First published on this website in June 2011 and last updated in May 2017
These notes provide nine pieces of advice for preparing good agendas for business meetings.
- Think MAP not LIST
- Follow the rules
- Make it feel good
- Group and order items to help the meeting flow
- Clarify each action required
- Provide sufficient background information
- Beware timed agendas
- Let the agenda speak of Jesus Christ
- Decide who prepares the agenda
Of value to those who chair meetings, those who set agendas and all who meet for business.
Here is the link to this item: TN61 - Mapping out a meeting.pdf
I've had quite a few comments on these notes since they were published. Here is one: "I think we all need the occasional reminder that the more you plan and prepare the more likely the outcome, but it's never a replacement for starting from the position of stopping and seeking God as to what he wants to do with your meeting. It's sad though that I reckon everyone throws out an agenda a couple of days before or not at all and reaps the consequences..."
And another: "I like the idea of an agenda as a map - or rather as a route through a landscape which has in it other places (good and bad) where you are not going. Although I agree that timed items on an agenda are probably not a good thing, I do think an agenda is also a timetable of a sort - there are some things which must be achieved by a certain time. Pressure is much decreased if we are not always discussing something urgent or making decisions in a hurry at the last minute."
These notes were updated in May 2017 with minor amendments throughout the text.